Terms of Service

Last updated: July 12, 2026

These Terms of Service ("Terms") govern access to and use of the LeagueCanvas platform ("LeagueCanvas", the "Service"), operated by WalthroTech, LLC ("WalthroTech", "we", "us"). By creating an account, starting a trial, or using the Service, you agree to these Terms on behalf of yourself and, where applicable, the organization you represent (your "Organization").

1. The Service

LeagueCanvas is a white-label sports organization management platform. Each subscribing Organization receives its own branded site with features that may include league and team management, scheduling, field and facility booking, tournaments, registrations, content management, communications, and reporting. Features vary by plan and configuration.

2. Accounts and Responsibility

You must provide accurate information when creating an account and keep your credentials secure. You are responsible for all activity under your account. Organization administrators are responsible for the users, content, and configuration of their Organization's site, including compliance with laws applicable to their operations (for example, laws governing youth participants and their data).

3. Subscriptions, Trials, and Fees

Paid plans are billed as described at the time of purchase or as set out in a signed agreement between your Organization and WalthroTech. Trial periods, when offered, convert to paid plans only with your consent. Fees are exclusive of taxes unless stated otherwise. Where a signed agreement exists between your Organization and WalthroTech, that agreement controls over any conflicting term here.

4. Your Data

Your Organization owns the data it and its members enter into its site ("Organization Data"). You grant WalthroTech the rights needed to host, process, back up, display, and transmit Organization Data solely to provide and support the Service. Upon termination, we will make Organization Data available for export for a reasonable period before deletion. Our handling of personal information is described in the Privacy Policy.

5. Payments Between Organizations and Their Members

Where the Service facilitates payments (such as registrations or facility bookings), payment processing is provided by third-party processors under the Organization's own merchant account. The Organization — not WalthroTech — is the merchant of record for its members' payments, and refunds and disputes are between the Organization and its members except as required by law.

6. Acceptable Use

You agree not to misuse the Service, including by: violating applicable law; infringing others' rights; uploading malicious code; attempting to gain unauthorized access to the Service or other tenants' data; sending spam; or using the Service to harass or harm others. We may suspend or terminate access for material violations.

7. Intellectual Property

WalthroTech retains all rights in the Service and its software. Your Organization retains all rights in its own names, logos, and content. Neither party receives rights in the other's intellectual property except as needed to provide or use the Service.

8. Availability and Support

We work to keep the Service available and performant, but the Service is provided "as is" and "as available" unless a signed agreement states otherwise. We may modify features over time, and we will not materially reduce the core functionality of a paid plan during its term.

9. Disclaimers and Limitation of Liability

To the maximum extent permitted by law, WalthroTech disclaims all implied warranties, and its total liability arising out of or related to the Service is limited to the amounts paid by your Organization for the Service in the twelve months preceding the claim. WalthroTech is not liable for indirect, incidental, special, or consequential damages, or for events at fields, facilities, leagues, or tournaments managed through the Service.

10. Termination

You may stop using the Service at any time; paid terms run through their agreed period unless a signed agreement says otherwise. We may suspend or terminate the Service for material breach that remains uncured after reasonable notice.

11. Changes to These Terms

We may update these Terms from time to time. Material changes will be communicated through the Service or by email, and continued use after the effective date constitutes acceptance. Changes do not override a signed agreement.

12. Governing Law and Contact

These Terms are governed by the laws of the State of Missouri, USA, without regard to conflict-of-law rules. Questions about these Terms: info@leaguecanvas.com.